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Supply Chain Solutions - Purchasing

Overview

Herndon Products provides total cost purchasing solutions to our clients. We work to ensure that you receive the quality product you need at the best possible value without every conceding on product integrity and industry standards. Solutions such as demand-pull procurement ensure that your business is not burdened by unnecessary inventory and maintains a cost-effective operation. Our vast resource of suppliers also guarantees your overall satisfaction with the product you receive as well as your bottom line. Our professional and experienced representatives are ready to assist you with your supply chain needs. Contact a Herndon representative today to find the total cost solution most effective for the greater growth and success of your company.

Order Requirements:

1. Certification of Compliance and Test Reports:

   All orders must have certification of conformity to manufacturers, government and/or customer specifications. When specified by Herndon Products Inc. (HPI), seller shall submit with each lot, results of all test required by the procurement specification and all applicable part drawings. When part size or configuration prohibits conventional testing, the seller shall use test coupons of the same material and lot to generate test results. If coupon samples are not adequate, seller shall indicate on test report "Unable to Test"for the applicable specification. Seller shall not mix lots. All cadmium plated parts shall meet the requirements of SAE AMS QQ-P-416A. Inspection System, Inspections and Right of Access Seller shall maintain as a minimum, an inspection system that is compliant to MIL-I-45208A. All goods delivered to HPI are subject to inspection and test at all times. HPI, their customers and regulatory authorities shall have right of access to inspect at the source, purchased products and applicable records. When required, HPI shall notify supplier and shall specify a minimum of 2 days notification. When government source inspection is required at a supplier's facility, HPI will include on the purchase order the need to have inspection performed by the Government Procurement/Inspection Agency who normally services the supplier's facility.

   
   

2. Pricing:

   Prices on the purchase order are fixed and cannot be increased except by written authorization of the HPI Co. purchasing representative pursuant to the terms of the order.

   
   

3. Delivery:

   Seller's promised delivery schedule represents seller's contractual obligation. Seller will use its best efforts to meet the HPI Co. required delivery schedule.

   
   

4. Packaging:

   Commercial packaging is normally acceptable for shipment to HPI unless otherwise specified on purchase order. Seller is responsible for selecting packaging methods and material which provide adequate protection at minimum cost. Each P.O. item must be packaged and identified separately, and shall include serial number, lot number and cure date as applicable.

   
   

5. Packing Slip:

   Seller must provide legible packing slips in duplicate in a conspicuous and easily accessible place on the inside of the shipping container. The packing slip must state the purchase order number, item number, and part number as shown on the contract. All associated paperwork (i.e., certification, test reports, etc) must be located with the packing slip.

   
   

6. Invoicing:

   Goods purchased hereunder are for resale. No sales or use taxes shall be applied. All invoices should be in duplicate and furnished at time of shipment. Part number and P.O. number must appear on all invoices.

   
   

7. Warranty:

   Seller warrants that all goods furnished hereunder will conform to the requirements of the contract and such goods will be merchantable, fit for their intended purposes and free from all defects in materials.

   
   

8. Termination:

   HPI may terminate the contract for its convenience, in whole or part, should the need arise due to conditions such as failure of seller to meet contractual obligation and/or cancellation of requirement by HPI's customer.

   
   

9. Changes:

   HPI Co. may at any time exclusively by a written order signed by it's authorized representative, make changes within the general scope of the contract which affects the designs or specifications, method of shipment, packaging, place of inspection, or delivery schedules. Any increase or decrease in the cost of, or the time required for performance of this contract due to changes, an equitable adjustment shall be made to the contract price, delivery schedule or both, and the contract shall be modified in writing accordingly. Any claim by seller for adjustment under this article must be an authorized Herndon Products purchasing representative.

   
   

10. Returns:

    HPI Co. has the right to return materials that fail to meet inspection, surveillance and test requirements. Material failing the aforementioned requirements will be returned to the seller, at the seller's expense. HPI Co. shall contact seller for authorization.